What Is A Data Entry Job? Can Anyone Easily Get Started With?

Data entry jobs have been on the market for many years in different sectors. But recently, the demand for it has rapidly grown.

There are lots of reasons, why people search for data entry jobs. It is because, with basic internet and computer skills, you can do data entry jobs.


But do you know the data entry job is not just simply entering data into a digital medium? There are various types of data entry jobs both offline and online.

In this article, we will be talking about all. We will walk you through a deep understanding of data entry, how many types of data entry, and is data entry jobs suitable for you.

So, let’s get started the article with,

What is data entry?

Data entry is the process of converting information into a digital format. It can be done manually or electronically.
Data entry is one of the most popular and accessible online jobs in the world. It involves entering data from various sources into a computer system or a database. Data entry workers can work from home, set their own hours, and choose the projects that interest them. As it only requires a computer and a stable internet connection, the demand for data entry jobs is now very high.

Even if it is considered entering data into digital format, there are different classifications.
Now let’s discuss the types of data entry jobs,

Data entry jobs can be classified into two main categories.

  • Online data entry jobs.
  • Offline data entry jobs.

Online data entry jobs involve entering data into web-based platforms or software applications.
Offline data entry jobs involve entering data into paper documents or files.

Some examples of online data entry jobs are:


Transcribing audio or video recordings into text format. This involves listening to audio or video recordings and typing out the spoken words. On various occasions, clients offer data entry operators this type of transcription job and it comes under data entry in broad match.


Adding captions or subtitles to video or audio content is also a part of data entry work. Here people are provided with the video, and after listening to the video or audio, they need to add the captions.

Sometimes, videos from native speakers, are tough to understand for non-native speakers.


Copying and pasting data from one source to another. This is the simplest form of data entry work amongst all. You just have to simply copy and paste documents.

Some examples of offline data entry jobs are:


Typing data from handwritten or printed documents into electronic format.


Scanning paper documents and converting them into digital files.


Checking and correcting errors in data or text. You have to read the document attentively, and check it, if there is any error. If you find anything wrong, you will need to make corrections.

Sorting data:

Sorting and organizing data according to categories or criteria. It involves organizing data in a logical way, such as by date by category, or something other. This task also comes under the data entry umbrella.

These are the common types of data entry jobs.

Now, you might wonder, can anybody join the data entry field and earn money? Does it require any skill or qualification?

Of course, like any other job opportunity, it requires some specific type of skills and qualifications.

Skills and Qualifications Required for Data Entry Jobs-

The basic requirement for most data entry jobs is a high school diploma or equivalent. Depending on the company or organization, and working level, you may need the diploma or equivalent.

However, some employers may prefer candidates with a bachelor’s degree or relevant experience in the field. Additionally, some data entry jobs may require specific skills or knowledge, such as medical terminology, legal jargon, foreign languages, or technical expertise. As mentioned earlier, there are many types of data entry jobs available.

The general skills that are essential for any data entry job are:

Typing speed and accuracy:

The ability to type fast and accurately without making mistakes. The faster your typing speed with 100% accuracy, the higher your earning opportunity with data entry.

Computer literacy:

No need to mention that, you would require basic computer skills to do the data entry jobs. Alongside, you need knowledge about software applications such as Microsoft Office, Google Docs, Adobe Acrobat, etc.

Data processing:

Data processing is the ability to process and manipulate data using various methods and tools such as formulas, functions, filters, etc. For example, In Microsoft Excel, there are many formulas, that help data entry operators to deal with huge chunks of data with ease. You may need to know them properly.

Communication skills:

To get jobs in data entry, you may need excellent skills to communicate with clients. The ability to communicate clearly and professionally with clients, colleagues, and supervisors really helps you do the job perfectly.

Time management:

To become a professional data entry operator, you need the ability to prioritize tasks and meet deadlines. If you work as a freelance data entry operator, you may need to be more precise about your time management.

These are the skills, data entry operators must have.

Now let’s talk about how to find data entry jobs.

How to find data entry jobs?
There are many ways to find and apply for data entry jobs, such as,

Online job portals:

You can search for data entry jobs on online job boards such as Indeed.com, FlexJobs.com, Upwork.com, etc. Ther are lots of filers that you can use. Such as, search by location, industry, experience level, salary range, etc. Follow their instruction, and comply the policies. After that create a profile there, and upload your resume to showcase your skills and qualifications so that you can get hired by companies.

Freelance platforms:

Freelance platforms are yet great option for finding jobs in data entry.

On the internet, there are many freelance platforms such as Fiverr.com, Freelancer.com, Guru.com, etc. The freelance market is now a billion-dollar industry. People all across the globe find tasks in the freelance model.

You can bid on projects that match your skills and availability. You can also set your own rates and terms of service.

Social media:

When you are finding opportunities in data entry, how can you ignore social media?

Social platforms such as LinkedIn, Facebook, Twitter, etc. are very popular and have billions of users on them.

Through these platforms, you can network with potential employers and clients. You can join groups, follow pages, post updates, and send messages related to data entry jobs. You can also, ask for referrals from your contacts who work in the same field.

Direct contact:

You can also contact companies or organizations that hire data entry operators directly. You can visit their websites, check their careers section, send emails, or make phone calls to inquire about available opportunities. You can also send your resume and cover letter along with your application.

These are the options you can choose to find data entry jobs.

Now let’s discuss another very important topic.

How Much Can You Earn as a Data Entry Operator?

Everyone would be interested to know how much they can actually make as a data entry operator.
The answer depends on several factors, such as,

  • The type of data entry job.
  • Task complexity.
  • Volume of the data you enter.
  • The company or client you work for.
  • The location and currency you are paid in.
  • Your level of experience and skill.

According to various sources, such as Indeed, Glassdoor, and ZipRecruiter, the average hourly wage for data entry operators in the United States ranges from $10 to $20, which translates to an annual salary of $20,800 to $41,600.

According to Indeed.com India, the average salary of a data entry operator in India is ₹ 14,978 per month.

However, this is only an estimate based on reported salaries from different sources, and your actual earnings may vary depending on your individual circumstances.

Some data entry operators may earn more than the average by working for reputable companies or clients.

They offer higher rates or bonuses, by specializing in a niche or high-demand area of data entry or by increasing their productivity and efficiency.

On the other hand, some data entry operators may earn less than the average by working for low-paying or unreliable companies or clients, and by having limited or inconsistent work opportunities.

Sometimes high competition or saturation in the market, encountering technical issues or errors that affect data entry operator’s work quality or speed also leads to lower payments.

Data entry is a great option to choose if you have great typing skills and accuracy. However, if you are serious about data entry, you can follow the below-mentioned tips.

Tips to become a data entry professional:

Improve your skills:

You need to improve your skills no matter what stage you are in.
You can improve your skills by taking online courses, reading books, watching videos, practicing exercises, etc. related to data entry. You can also learn new skills that are in demand in the market such as transcription, coding, web design, etc.

Build your portfolio:

If you have a great portfolio, chances are high to get a project in the data entry field as well as other segments.

You can build your portfolio by completing projects for clients or employers. You can also create samples of your work and upload them on your website or blog. This will help you showcase your abilities and attract more opportunities. If you are leveraging the freelance platforms, you need to give real focus on your profile creation.

Negotiate your rates:

You can negotiate your rates with your clients or employers based on the scope, complexity, and duration of the project. You can also ask for bonuses, incentives, or raises based on your performance and quality of work. However, you should try this, when you have already completed many projects successfully and now you have quality in your work. At first, when you have less experience, your charges should be less compared to an experienced one.

Seek feedback:

You can seek feedback from your clients or employers on your work. You can also ask for testimonials, reviews, or ratings that you can use to promote your services. Feedback is important to improve your work. When you improve your skills, you get higher payments.


Data entry is a flexible and rewarding career option for anyone who has good typing skills, accuracy, and attention to detail. Data entry jobs are available in various industries and formats, both online and offline.
If you have basic computer literacy, data processing, communication, and time management skills. You can join this field. Through Data entry, operators can earn a decent income depending on their skills, experience, location, and project.